Get answers from your Workday data without a specialist.
The controller spends the last three days of every month reconciling Workday exports against the ERP and a spreadsheet. The CHRO asks for headcount by department and gets three different answers. Everyone knows the data is in Workday. Getting it out takes a specialist most teams don’t have, and can’t get on the phone when they need one.
We’ve sat in a lot of those month-end meetings. Databasin gets the data to everyone who needs it, joined with the rest of the business and accurate for past periods as well as today.
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Finance and HR want different things from the same system.
Why does my revenue number never match the controller’s?
Revenue, AR and cost data live in three places, and your best analyst spends half the close pulling Workday exports together. Databasin pulls Workday Financials in on a schedule, joins it to your ERP and CRM, and calculates charges, payments and adjustments the same way for everyone.
How many people did each department have last June?
Finance and HR get the same headcount number. Salary, grade, manager and cost center are all effective-dated in Workday, so most reports quietly return today’s values for past periods. Databasin keeps the full history, so a question about last June gets last June’s org chart, and comp benchmarking stops needing a custom report and two days of analyst time.
Why Workday reporting is hard to get right
Workday’s reporting asks you to understand primary and related business objects, calculated fields and security domains. Pick the wrong data source and the report still runs. It just returns the wrong answer, quietly. Prism adds row-based pricing and still needs a warehouse beside it.
Databasin’s Workday connector already understands the business object model, so the specialist knowledge is built in once instead of rebuilt in every report.
One step needs your team: your Workday admin sets up the access we read through. It’s usually a short meeting, and we’ll bring the checklist.
- No Workday specialist downstreamThe connector walks the object hierarchy correctly at ingestion.
- History that is right about the pastEffective dates resolved for you, back to the day you went live on Workday.
- Finance and HR, joinedHeadcount-adjusted revenue without a spreadsheet, plus your ERP, CRM and 75+ other sources.
- Survives tenant upgradesWhen an upgrade changes a business object, the connector absorbs it before your reports do.
For the architectsHow the Workday connector worksHow it’s built
Rebuild the board pack as a live app
Upload the Power BI report your team rebuilds every quarter. Data Apps lays it out the way people already know it, on the live Workday tables, and tells you anything it couldn’t carry over. Then change it by asking: “add budget versus actuals by cost center.” Tableau is next.
For the one-off questions, ask Databasin One in plain English. “Headcount by department, last four quarters” comes back as a chart with the query attached.
- Before: month-endClose runs three days long while Finance reconciles Workday, the ERP and a spreadsheet, and the CFO’s number still doesn’t match the controller’s.
- After: month-endWorkday Financials lands nightly, intercompany eliminations are already applied, and budget versus actuals is a live page.
- Before: headcountThree answers from Finance, HR and IT. No historical org charts. A week for comp benchmarking.
- After: headcountOne definition everyone draws from, full compensation history, and plain-English answers for the CHRO.
Workday is a powerful system of record. It was never designed to be your analytics platform. Databasin sits next to it and finally makes all that finance and HR data useful to the people who need it most.
Chris Lundeberg, Co-Founder and CPO, DatabasinDatabasin was co-created at Washington University School of Medicine to solve the same kind of data access problem Workday creates for finance and HR teams every day. Same product, a different connector.
Talk through your Workday setup with us
The architecture review is with Chris Lundeberg, who designed how Databasin is built. If your CFO wants to be in the room, Jake Gower joins too.
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